Adding a bank account

Invoices you send by bank transfer print your account details so the client knows where to pay. Those details come from Settings → Accounting.

You can add as many accounts as you need, in different currencies.

Three account types

Pick the one that matches your bank. The fields change with it.

Every account also takes a name (a label for you), a currency, and optionally the account holder’s name. Leave the holder blank and Billow uses your workspace’s legal name.

Use Other for anything that doesn’t fit the first two. Whatever you type is printed on the invoice as-is.

Account numbers, IBANs, and payment instructions are encrypted in the database.

The primary account

One account is the primary. Your first one becomes primary automatically.

The primary is the fallback: invoices that don’t name a specific account use it. Delete the primary and the oldest remaining account is promoted in its place.

Currency doesn’t have to match

You can send a EUR invoice pointing at a USD account. Billow warns you that the client may pay conversion fees, but nothing blocks it.

Deleting an account

Only admins can delete a bank account, and only when no unpaid invoice still depends on it.

Two things will block you:

• An unpaid invoice points at this account directly. Re-point those invoices somewhere else first.

• This is the primary account and unpaid invoices fall back to it. Make a different account primary first.

Invoices you’ve already sent keep the details they were sent with. Billow freezes your bank details onto an invoice at the moment you send it, so deleting the account later never changes a document a client already has.