Adding a bank account

Invoices you send by bank transfer print your account details so the client knows where to pay. Those details come from Settings → Accounting.

There is no limit on how many accounts you add, and they can be in different currencies.

Account types

The fields change with the type.

Every account also takes a name (a label for you), a currency, and optionally the account holder’s name. Leave the holder blank and Billow uses your workspace’s legal name.

Use Other for anything that doesn’t fit the first two. Whatever you type is printed on the invoice as-is.

Account numbers, IBANs, and payment instructions are encrypted in the database.

The primary account

One account is the primary. The first account you add becomes primary automatically.

Invoices that don’t name a specific account use the primary. Deleting the primary promotes the oldest remaining account in its place.

Invoice currency and account currency

The two don’t have to match: a EUR invoice can point at a USD account. Billow warns you that the client may pay conversion fees, and nothing blocks it.

Default payment method

An invoice carries one payment method. With a bank account set up, new invoices default to bank transfer even when Stripe is connected, and Card is chosen per invoice.

Deleting an account

Only admins can delete a bank account, and only when no unpaid invoice still depends on it.

Two conditions block deletion:

• An unpaid invoice points at this account directly. Re-point those invoices somewhere else first.

• This is the primary account and unpaid invoices fall back to it. Make a different account primary first.

Billow copies your bank details onto an invoice at the moment you send it. Invoices already sent keep the details they were sent with, so deleting the account later doesn’t change a document a client already has.